Screen Potential Tenants With A Background Check Form

“Screen Potential Tenants With A Background Check Form” written by Mike Marko

Looking to help ensure you bring in good, new tenants into your property?

The best way to help gauge the quality of a potential new tenant is to look into their prior behavior.  If they were a good tenant in the past, then chances are they will be good in the future.  

The most efficient way of finding good tenants is by tenant screening. This will help identify the good tenants who can make your property management business successful and more profitable.

In this article, we will have a short walk-through on the background check form used in every tenant screening process and discuss how it can be effectively used.

How Acquiring Tenant Background Check Form Helps

The background check is one of the most important parts of the tenant screening process. It answers on of the main questions during screening: Why should I choose this person to live in my rental property?

By requiring a tenant to undergo a background check, you’re sending a clear message to them having the opportunity to reside in your property is a serious matter.

A tenant background check is the key to finding the most qualified tenants for your rental properties. So, before going over the benefits of screening tenants, let us first get to know what a background check form is.

What Is a Tenant Background Check Form?

A tenant background check form is a legal document that allows you to perform a background check on your applicants. Following a system or a process, it helps landlords to determine which clients are qualified for their rental properties.

Before conducting a background check, the law requires a background check form signed by the tenant. This indicates that the tenant is giving approval for the process to take place. A written consent from the tenant to do a background search is also required.

Once the consent is set, the landlord can then conduct a thorough background check. This includes credit and criminal search.

Important Contents of a Tenant Background Check Form

Screening tenants allows you to verify that the person is not a perpetrator of identity theft. A background check form includes information such as:

  • Full name of tenant,
  • Date of birth,
  • Social Security Number,
  • Contact number,
  • Present address, and
  • Past address.

There’s also a clause stating that the tenant authorizes the release of information and records for the background check. This also indicates that the tenant is willing to pay the application fee required for the process to take place.

Running a Tenant Background Check

After acquiring the signed tenant background check form, a background search and verification may be conducted. You can perform this process by yourself, or seek assistance from online background checking services.

It should be noted that online companies usually do not offer their services for free. However, you may apply or ask for discounts if you have a large number of applications to process.

Now, what are the things you need to know when running a background check?

Running a background check needs to be specific in what information you want to evaluate. Areas that are normally evaluated include:

  • Previous evictions,
  • Criminal records, and
  • Public records.

Reasons to Run a Background Check

Running a background check nowadays is a necessity. It protects not only the landlord, but also your tenants and the property itself from certain risks.

Background checks are an important step in the screening process. It helps you determine who is worthy of your trust, and who can live in your property. It also gives you an idea about your potential tenant’s:

  • Rental,
  • Financial, and
  • Criminal histories.

Verification of Applicant Identity and Claims

A background check form helps you determine your potential tenant’s truthfulness when filling up and submitting their application form. This also discourages applicants who are hiding something about their past from applying, leaving you with a smaller pool of candidates.

It would also be wise to require them to submit copies of their driver’s licenses, paycheck receipts, and other important documents.

Lessens the Likelihood of Tenant Turnover

Background checks help separate high quality clients from the rest. High quality clients are those who have a good chance of creating lasting and healthy tenant-landlord relationships with you.

A background check will also give you a good evaluation platform against other tenants applying to rent your property.

Protection from Liability

By requiring a tenant to undergo background checks, you’re setting yourself up to obtain as much valuable information as possible. The background check gives you the ability to legally deny applicants should you deem necessary.

Rejecting applicants with unpleasant histories prevents any potential offense from occurring on your property and to other tenants. However, declining an application must be based on fair and logical—and not discriminatory—reasons.

Security for Your Property, Tenants, and Community

Remember that it is always better to be safe than sorry, and that you can never be too careful with regards to the safety of you, your tenants, and your property. As such, it is only right to do everything in your power to protect yourself from potential clients who may want to do you harm or tarnish the name of your business.

Running a background check on applicants can prevent you from having a potentially dangerous person from staying in your property. As the property manager, it is your responsibility to protect your community by choosing tenants who won’t cause any fear or endanger your property and your other tenants.

Final Thoughts on Screen Potential Tenants with a Background Check Form    

In this blog post we talked about finding good tenants through use of the background check form.  Tenant background checks are one of the better predictors of troublesome tenant behavior.

A solid screening process is a critical part of being a successful landlord.

Background checks help in maintaining a quiet and peaceful environment for the residing tenants, and to the property manager. When you screen tenants by using a background check form it can help you sort the good tenants from the less desirable ones.   

Ultimately, good tenant screening will help you keep your property rented (and lower your stress).  

There’s nothing wrong with being extra careful, especially if it is for the betterment of your business. If you have more questions regarding a background check form, feel free to leave them in the comments section below.




Suggested Articles:
1. The Different Classes Of Office Buildings For Rent
2. A Property Manager’s Guide For An Office Lease
3. Lease Tips For When A Tenant Leases Your Commercial Space

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Article: Screen Potential Tenants With A Background Check Form

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