Learning About Security Deposits On Rent A Building

“Learning About Security Deposits On Rent A Building” written by Mike Marko

Confused about how to use and return security deposits?

Security deposits are important, especially for commercial properties. When a tenant rents a building for business purposes, it’s likely that will want to make changes to space.

Giving flexibility to tenants to make changes to the rented property is recommended, particularly if this is for business purposes. Accommodating their needs result in happy tenants and steady revenue.

This can also increase the value of the space itself.

However, restoration can be expensive and damages can be incurred during the tenancy. That’s the reason why security deposits are charged before the tenant moves into the rented property.

In this article, we’ll talk about the use of security deposits if you plan to rent a building out, and the laws surrounding it to help ensure that you will not have to encounter any legal issues down the road.

Things You Should Know About Security Deposits

Security deposits aren’t only important to commercial buildings. This is applicable also in residential properties. This fee is used to cover any repairs that need to take place to ensure that the property is restored to its original condition when the tenancy ends.

The usage of the security deposit is one of the common causes of disputes between the tenant and the property manager. So what exactly is a security deposit and what is it for?

What Is a Security Deposit?

A security deposit is an insurance covering the tenant’s possible damages to the rented property. This is collected before the tenant moves into the rented property in order to serve as protection to the property manager. However, this is refundable and can be added to the tenant’s first month’s rent.

Usage of the Security Deposit

The security deposit act as an insurance for the property manager. The terms of usage will be spelled out during the negotiation of the lease agreement

Property managers use it to cover the expenses of repairing or returning the rental property to its original condition. This process happens after the tenant vacates the rental property.

Make sure to check the local rental laws before you decide on how you’re going to use it. Keep in mind that you can’t keep the security deposit.

What to Remember about Security Deposits

The security deposit is one of the common causes of disputes between the tenant and the property manager. That’s why you need to fully understand the rental laws regarding security deposit in your area.

It’s advisable to make the agreement on how the security deposit can be used after checking the rental laws in your area. This should all be addressed and agreed to in the tenant lease agreement.

Here are some common guidelines that property managers should follow when it comes to security deposits.

State Law

Almost all states allow property managers to collect a security deposit from their tenants. Tenants need to pay this fee every time they rent a building.

The amount of security deposit depends on the location of the rental property. However, rental laws commonly state that it should not be larger than the first month’s rent.

Security deposits can be still negotiated and increased. This usually happens when a tenant desires to customize the commercial property. Keep in mind to stay within the maximum amount allowed by the state laws.

Depends On the Market

If you’re not sure about the right amount of security deposit, you can set it based on the local market.

Charging too much amount of security deposit can turn away prospective tenants. While there is usually a maximum amount set by the law, some states like Illinois and Texas, have imposed no limits.

To avoid charging a security deposit that is too high or low, check other rent a building businesses in your area. Keep your rates competitive to prevent potential tenants from looking for other properties with an affordable security deposit.

When to Collect Security Deposit?

Most rent a building business require the tenants to pay the security deposit before they move in. Property managers can delay the possession of the property if the tenant refuses to pay the deposit in full.

Be cautious of potential tenants who have a history of late payments in previous properties. This can leave you financially vulnerable should the tenant incur any damages to the property.

Informing the Tenant about Security Deposit Terms

Discuss the security deposit with the new tenant before you ask them to sign a lease agreement. Your written lease agreement should include the following details about your security deposit:

  • Amount,
  • Interest Rate,
  • Usage of the deposit,
  • Terms of returning the security deposit.

Having the terms regarding security deposit in your lease agreement prevents confusion and misunderstandings. This agreement serves as proof that both parties have agreed to certain terms and policies.

In your lease agreement, make sure to include a clause that explains the rights of both landlord and tenant to the security deposit. Be detailed about the uses and conditions of the security deposit.

Returning the Security Deposit

The laws about returning the security deposit differ from each state. Laws require the property manager to return the deposit days after the tenant vacates the property.

In other states, a property manager is given 30 days to return the deposit to the tenant. If the deposit isn’t returned, a written notice should be provided with the reasons why it’s not returned.

Final Thoughts On Learning About Security Deposits On Rent A Building

In this blog, we discussed the use and laws for security deposits in rent a building. This one-time payment is recommended for almost every rental property.

The security deposit will cover the cost of repairing the property if the tenant incurs any damages to it. The tenants need to pay this amount in full before they move into the rented property.

Keep in mind that the amount of your security deposit should not be bigger than the first month’s rent. You need to discuss its usage with your tenant before you let them sign a lease agreement.

Always check the rental laws in your area to see how you should use and return the security deposit to your tenant.

If you have more questions about security deposits once you’ve decided to rent a building out, leave them in the comments below.




Suggested Articles:
1. Tips for Faster Rent Collection on Your Commercial Office Space
2. Important Safety Tips For Commercial Property Rental Businesses
3. Why Have a Written House Rental Agreement

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Article: Learning About Security Deposits On Rent A Building

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